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Manage your surgical waiting list with Torin OptimalQ

Topic
Operating Room
Digital Health
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Topic
Operating Room
Digital Health
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Optimize surgical prioritization planning and reduce your surgical waiting list

Shorten your surgical waiting list with Torin OptimalQ and optimize utilization of your OR capacity and resources

Longer periods of peak loads in hospitals often create an exponentially growing surgery wait list of non-urgent and semi-urgent surgeries. COVID-19 caused significant wait times for hospital patients standing by for surgery. With Torin OptimalQ, you can shrink surgical wait lists by prioritizing surgery planning and build an accurate surgical schedule in advance.

A recent study[1] indicated that COVID-19 led to 28 million cancelled or postponed surgeries worldwide in 2020 with millions of surgeries moved into 2021.

Get the Torin OptimalQ e-book

Download the Torin OptimalQ e-book

Decrease your surgery backlog with Torin OptimalQ

Torin OptimalQ is a stand-alone software solution designed to manage surgical backlogs and wait lists through proactive surgical prioritization planning. The software merges existing surgery wait lists with Getinge’s standardized surgical time data. This solution provides a quick analysis and optimized view to manage the backlog of your surgeries. The optimized data is combined with the hospital’s resource parameters to provide an optimal work and surgery schedule for the coming weeks, enabling a reduction in the hospital surgery’s wait list.
Torin OptimalQ can easily be upgraded to the full Torin OR management solution, which allows for planning, managing and optimizing the surgical flow for maximized resource utilization, enhanced coordination, and the best care for patients.

Consultancy support for prioritized surgical planning and scheduling

With Torin OptimalQ you can quickly get ahead of your surgical backlog. Torin OptimalQ can be quickly implemented. We offer consultative services using Torin OptimalQ with easy deployment and quick results:

  • Consultative services to reduce the surgical wait list
  • Project management is included
  • No software installation is needed
  • No additional training is needed

6 steps to prioritize and manage your surgical waiting list

Torin-OptimalQ-6-steps-to-reduce-surgical-waiting-list

Step 1: Hospital surgery waiting list imported into Torin OptimalQ

The hospital surgery wait list is imported into the Torin OptimalQ tool, including the patient and procedure codes and date of entry:

  • Anonymized patient ID
  • Diagnostic risk group or similar code and description
  • Standard surgical procedure code and description
  • Booking date
  • Specific prioritization guidelines


Step 2: Flexible anonymized patient scoring

Each patient is scored according to hospital specific parameters, such as allowed maximum delays and COVID-19 guidelines, to establish a unique severity score:

  • MeNTS[2] scale – 18 items (1 to 5 score)
  • Factors related to base pathology
  • Factors dependent on surgical procedure
  • Factors dependent on patient’s condition
  • Specific factors related to COVID-19 disease


Step 3: Planning potential surgery schedules for the coming weeks

Based on Torin expertise and average procedure duration the Torin OptimalQ tool creates an initial surgery schedule in advance of the coming weeks:

  • Initial proposal of surgeries per OR and day
  • Upfront visibility of the coming weeks
  • Maximum reduction of waiting list
  • Critical resources and restrictions considered
  • Database of standard average time per surgical procedure


Step 4: Potential schedule of capacity input

OR availability and capacities, usage, restrictions etc. are merged with the surgery schedule in Torin OptimalQ to ensure a valid and ideal plan:

  • Capacity restrictions per OR
  • Availability time per OR and/or shift
  • Other specific conditions (e.g. emergency department priority, reserved for COVID-19)
  • Other special characteristics (e.g. Hybrid OR, robots)
  • Operating room to surgical department assignment


Step 5: Simulation scenarios for prioritized surgical planning

Based on the patient scoring, average durations, and capacities, Torin OptimalQ presents simulation scenarios for surgical prioritization planning:

  • Utilization rate per surgery department and OR
  • Reduction of waiting list regarding prioritization
  • Patients overcoming max waiting times
  • Remaining waiting list


Step 6: Proposal for the surgery schedule

The Torin OptimalQ tool provides a final proposal for a prioritized surgery schedule per OR, week, service, or discipline:

  • Estimated utilization per OR / day
  • Detailed list of surgeries per OR
  • Waiting list reduction and new list
  • Achievement of max. delay target levels

Take advantage of the complete Torin OR management solution

 

Efficient planning, management and optimization of your surgical department with Torin

Torin OptimalQ can easily be upgraded to the full Torin OR Management solution, which allows for planning, managing and optimizing the surgical flow for maximized resource utilization, enhanced coordination, and the best care for patients:

  • Increase OR utilization
  • Reduce time for OR coordination
  • Improve patient safety

Related Articles

  1. 1. Modeling study conducted by the University of Birmingham and published in the British Journal of Surgery:

    https://www.birmingham.ac.uk/news/latest/2020/05/covid-disruption-28-million-surgeries-cancelled.aspx
  2. 2. Abbreviation of Medically Necessary Time-Sensitive (MeNTS) Prioritization; a scoring system used to prioritize medically necessary operations that should not be delayed because of concerns about hospital resources or risk associated with COVID-19:

    https://www.facs.org/media/press-releases/2020/covid-scoring-system0414