Optimization where you need it most
Getinge's most comprehensive solution within sterile supply management, T-DOC 2000 supports the sterile supply workflow in the CSSD and Surgical Department. T-DOC 2000 provides full traceability of instruments, endoscopes, pre-sterile and non-sterile goods used in the operating room while documenting all steps to ensure regulatory compliance as well as the highest level of quality assurance and patient safety.
T-DOC 2000 optimizes the sterile supply workflow by managing instruments, endoscopes, pre-sterile and non-sterile goods and delivering all articles on time while reducing costs and increasing patient safety. T-DOC can interface with hospital IT systems and manage large scale multi-sites.
Quality assurance in the sterile workflow
T-DOC delivers complete process documentation from decontamination all the way to the patient at both the tray and instrument level. T-DOC ensures that every important step in the reprocessing cycle is enforced, providing you with auditable and historical documentation for regulatory compliance.
T-DOC provides clear and easy-to-read labeling meeting local and global requirements such as UDI (Unique Device Identification) standards reducing human error and facilitating an accurate inventory. All sterilization records are electronic to ensure quick and accurate regulatory and audit documentation for internal hospital or regulatory use.
Sterile workflow optimization
An optimized sterile supply workflow in a hospital is about efficient resource utilization when it comes to staffing, instrumentation, prioritization, inventory management and reprocessing equipment. T-DOC manages each step in the reprocessing cycle, provides staff instant access to valuable tools, and automates communication between departments. By significantly improving the sterile supply workflow in the CSSD and operating rooms, the hospital can ensure a safer patient experience.
Integrated hospital IT solutions
Interfacing T-DOC with reprocessing equipment such as sterilizers, washers, heat sealers, and incubators provides a hospital the necessary compliance documentation as well as instant access for urgent patient care events. In addition, T-DOC can also be interfaced with hospital information systems, surgical scheduling solutions, materials management systems and financial systems to provide you with a fully integrated, seamless and cost-effective solution.
Return on investment
T-DOC directly impacts savings in the hospital reprocessing department, particularly when it comes to time spent searching for instruments and trays, reduced instrument maintenance and repairs, less time spent managing non-conformance and quality issues, fewer manual processes and the instant recall of goods. In the operating room, T-DOC reduces unnecessary delays due to missing instrumentation, unsterile goods, manual counting and it increases utilization with the accurate data needed for operation planning and procedure costs.
T-DOC can be integrated with surgical scheduling, materials management and finance systems
Surgical scheduling and materials management systems
Interfacing with a surgical scheduling solution provides a clear picture of upcoming surgical cases, their procedures, preference cards, rooms and the needed goods. This allows the staff to pick case carts with the trays, instruments and supplies for a procedure’s explicit needs, which saves the reprocessing department valuable time.
While picking case carts, stocks that are automatically depleted can be replenished through an interface to the materials management systems. This interface reorders goods, manages backorders, and updates vendor and item changes. You can avoid the hassle of maintaining multiple systems and save time with T-DOC.
Hospital finance systems
An interface with a hospital’s finance system can provide financial data about the reprocessing of goods for operating rooms. It can also determine the cost per procedure for analysis along with costs associated with repair and maintenance, delivery to external locations and the general management of the department. Because T-DOC tracks washing, sterilization, packaging, handling and instrumentation costs, plus the cost of supplies and the necessary manpower and equipment resources needed for quick turnarounds , it can provide a true picture of the cost of sterile supply production for any hospital.
T-DOC monitors single and multi-site sterile reprocessing and automatically prioritizes trays needed for surgical procedures
Prioritizing the surgery schedule
Knowing where all trays and instruments are, along with the surgery schedule, allows T-DOC to determine what must be processed with a priority status to prevent costly operating room delays. Dashboard style monitoring allows for updated and immediate identification of requested goods, and customization gives each department the data it needs.
With centralized information for several reprocessing departments, the management can visualize the complete workflow and better manage expensive and critical instrumentation. This leads to greater availability of your inventory and a more efficient and optimized workflow.
T-DOC tracks and identifies production costs
The cost of prioritization is transparent with T-DOC as the system tracks the actual production cost related to a prioritized tray. This helps to determine whether additional inventory is needed or whether a better workflow can resolve potentially unnecessary instrument reprocessing.
T-DOC provides automatic and direct messaging across hospital departments or directly among staff
Immediate and critical notifications
Automated messages, including email, text and on-screen alerts, in T-DOC provide immediate notification of cancelled surgical operations, assembled trays with missing instruments, missed steps in the processing cycle, and other critical information. Priority can be given to certain messages of greater importance and confirmation messages can also be included. Manually generated messages can be scheduled in advance and all messages are historically accessible for each user.
Communication via intercom
Staff can take advantage of the built-in intercom to speak directly through their T-DOC client to another staff member. This limits unnecessary noise and disruptions to the workflow while at the same time increasing communication between different areas within the reprocessing department.
T-DOC fully supports tracking and managing instruments and implants at the individual level
Tracking instruments to the patient
In T-DOC, single instruments and implants are tracked, either separately or as part of a surgical tray, and linked directly to the patient. In cases where a recall is initiated, a complete historical record is available for each affected item, including the trays it was contained in and all reprocessing information. Alternatively, a single instrument’s history can be used to easily track all the patients affected by an instrument. Instruments are flexible and can move across multiple surgical trays, but their movement is automatically tracked and documented using T-DOC.
Usage, maintenance and repair
Single instrument tracking increases the visibility of your hospital’s inventory as items are marked and valued. The unique instrument usage, maintenance and repair history provides the necessary data for leveraging contract negotiations.
T-DOC also provides sterile staff with all instructions, images, video and other multimedia files that can assist in properly and accurately reprocessing each unique item. This reduces training time for new staff and assists with difficult and complex instrumentation.
T-DOC ensures high flexibility when assembling trays, filling customer orders, and updating surgical preference lists
Identical or alternative substitutes
When assembling trays, staff are provided pre-determined options for items that are not immediately available. These include identical items that can easily be substituted as one-to-one instruments but also alternative items that staff might not realize can be utilized. This allows for a greater completion rate and increases availability of trays. Selected identical or alternative substitutes are documented, and provided to staff throughout the production process.
Surgical preference lists
Staff picking case carts are often faced with challenges around spare inventory but utilizing T-DOC’s article substitution feature, they can easily assign an appropriate substitute. This ensures better completion of case carts and prevents potential operating room delays.
Additionally, surgical preference lists are constantly updated with instrument changes. Substitutions can be used for operations, procedures, doctors, patient categories, customers and room preferences. This wide range of options gives you greater flexibility when it comes to inventory utilization and optimization.
Explore the world of sterile supply management and the many ways in which Getinge can help you establish structured workflows that improve the hospital experience for patients, staff and management.
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