Optimize your endoscope workflow
Endoscopes are complex and places high demands on their cleaning, storage and transportation. T-DOC Endo gives you the tools to manage these challenges. T-DOC Endo ensures the tracking and correct handling of endoscopes, supporting you in complying with national and international regulations while increasing patient safety.
T-DOC Endo manages and documents the complex handling and reprocessing specifications of your endoscopes. Ensure accurate work procedures and get complete overview of your endoscope stock.
Quality assurance in the endoscope workflow
T-DOC tracks endoscopes within the endoscopy unit and directly to the procedure room or patient. With numerous T-DOC options for reporting and statistics, you can base procedures on best practices and actual data – not on assumptions. T-DOC Endo facilitates compliance with national standards such as endoscope expiry time requirements and handling specifications.
T-DOC provides a documented record that all endoscopes are disinfected correctly and in accordance with your hospital’s required processes as well as local, national and international regulatory standards.
Handling endoscope complexity
Detailed reprocessing instructions are needed to appropriately and effectively reprocess today’s high value and highly complex endoscopes. T-DOC minimizes potential damage and increases utilization by providing various methods to ensure endoscopes and other equipment are being utilized in accordance with the manufacturer’s reprocessing instructions.
The intuitive user interface keeps human errors to an absolute minimum by offering clear guidance at each location and ensuring that selected handling steps and endoscope-specific procedures have been followed.
Interfacing T-DOC with reprocessing equipment such as automated endoscope reprocessors and drying cabinets ensures your hospital automatically documents these critical steps while effectively utilizing your high value endoscope inventory. In addition, T-DOC can be interfaced with hospital information systems, surgical scheduling, materials management and financial systems to provide a fully integrated, seamless and cost-effective solution.
Return on investment
T-DOC directly impacts savings within an Endoscopy Unit by maximizing endoscope inventory, tracking costly endoscope repairs, managing non-conformance and quality issues, reducing manual processes and ensuring endoscopes are processed in appropriate cycles to prevent costly damage to these valuable assets.
T-DOC provides accurate and auditable traceability to prevent duplicate production for all endoscopes
Tracking all unique endoscope processes
Endoscopes linked to a patient can be tracked reliably to the actual endoscope used, the unique endoscope components, the unique automated endoscope reprocessor and process, and storage cabinets. T-DOC documents essential details such as lot numbers, for example of detergents and cleaning equipment, which are used on endoscopes. It also links endoscopes to all staff handling goods, maintenance and repairs.
Easy location of historical data
With T-DOC’s unique traceability features, each endoscope includes a historical record of how the endoscope was processed prior to reaching the patient. Importantly, if any steps were skipped, or any processes failed, staff are immediately alerted and a recall can be initiated.
T-DOC tracks the movement of endoscopes, calculating each step to ensure patient safety and compliance with regulatory standards
Customized processing points
The T-DOC process allows for the automatic documentation of customized processing points specific to each Endoscopy Unit.
Endoscopes can be tracked to customized locations, for example a centralized Endoscopy Unit, automated endoscope reprocessors, drying cabinets and patients. They can also be tracked in a decentralized way at each specialty procedure room, or transported across multiple sites. T-DOC calculates the movement of each endoscope to ensure that it has not expired prior to use on a patient, and further provides staff the necessary data to better utilize inventory and reduce reprocessing costs.
Minimize expired endoscopes
T-DOC provides a complete overview of endoscopes’ expiry times and assigns pre-defined expire time rules to groups or single endoscopes. Expiry times can be calculated for all endoscopes based on their type of handling, cleaning, transport and storage. T-DOC facilitates compliance with local and national standards regarding maximum time intervals, for example, between disinfection, the drying process and the actual use on a patient.
T-DOC improves endoscope utilization by providing a better overview of endoscope statuses
Configurable information overviews
The drying cabinet information overview in T-DOC gives you quick insight into the location and expiry times of all endoscopes in the drying and storage cabinets. It supports first-in-first-out principles and enables departments to optimize the usage of available endoscopes.
Endoscopes located in the drying and storage cabinets can be filtered according to your own criteria such as types of endoscopes or predefined timing rules. Accordingly, the drying cabinet information overview can filter and show the selected endoscopes. The views are accessible from treatment rooms, enabling nurses to identify available endoscopes.
T-DOC uniquely tracks repairs to endoscopes and includes vendor information and costs
Full repair registration
A simple scan registers repairs at various reprocessing points. It allows hospitals to track which endoscopes were repaired, all vendor and compliance information, where and when the repair took place, and what procedures they were subjected to.
With T-DOC, you get a detailed overview of actual repairs and are better able to document and manage the exact costs associated with high value endoscope production.
Optimize contracts with repair vendors
In T-DOC you can register all repair movements. The associated data allow you to generate precise statistics on the total number and costs of repairs from all vendors. The next time contracts are negotiated, these statistics will allow you to make fair and favorable demands. This enables you to keep your repair expenses at an absolute minimum.
T-DOC lets you define endoscope handling steps for workflow optimization and quality assurance purposes
Ensure correct handling of endoscopes
With T-DOC, you can define local handling types and handling steps. Assigning different handling types to your endoscopes ensures that each endoscope is reprocessed according to its specific needs.
The on-screen handling steps enable personnel to perform accurate disassembly, manual cleaning and checking of endoscopes using images, sound and/or video.
The intuitive and user-friendly touch screen interface provides user guidance at each location and eliminates the need for a scanner.
T-DOC reduces the risk of human error and increases patient safety by ensuring selected handling steps and endoscope-specific procedures have been followed.
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