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Decrease your surgical backlog
with Torin OptimalQ

Decrease your surgical backlog
with Torin OptimalQ

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Optimize surgical prioritization planning

Optimize utilization of your OR capacity and resources with Torin OptimalQ

Longer periods of peak loads in hospitals often create an exponentially growing surgery wait list of non-urgent and semi-urgent surgeries. COVID-19 caused significant wait times for hospital patients standing by for surgery. With Torin OptimalQ, you can shrink surgical wait lists by prioritizing surgery planning and build an accurate surgical schedule in advance.

A recent study[1] indicated that COVID-19 led to 28 million cancelled or postponed surgeries worldwide in 2020 with millions of surgeries moved into 2021..

Download the Torin OptimalQ e-book

Improve your surgery work flow with Torin OptimalQ

Torin OptimalQ is a stand-alone software solution designed to manage surgical work flow and wait lists through proactive surgical prioritization planning. The software merges existing surgery wait lists with Getinge’s standardized surgical time data. This solution provides a quick analysis and optimized view to manage your surgery work flow. The optimized data is combined with the hospital’s resource parameters to provide an optimal work and surgery schedule for the coming weeks, enabling a reduction in the hospital’s surgery wait list.

Torin OptimalQ can easily be upgraded to the full Torin OR management solution, which allows for planning, managing and optimizing the surgical flow for maximized resource utilization, enhanced coordination, and the best care for patients.

Consultancy support for prioritized surgical planning and scheduling

Torin OptimalQ can be quickly implemented. We offer consultative services using Torin OptimalQ with easy deployment and quick results:

  • Consultative services to reduce the surgical wait list
  • Project management is included
  • No software installation is needed
  • No training is needed

 

 

6 steps to prioritize and manage your surgical waiting list

 

Step 1: Hospital surgery waiting list imported into Torin OptimalQ

The hospital surgery wait list is imported into the Torin OptimalQ tool, including the patient and procedure codes and date of entry:

  • Anonymized patient ID
  • Diagnostic risk group or similar code and description
  • Standard surgical procedure code and description
  • Booking date
  • Specific prioritization guidelines

Step 2: Flexible anonymized patient scoring

Each patient is scored according to hospital specific parameters, such as allowed maximum delays and COVID-19 guidelines, to establish a unique severity score:

  • MeNTS[2] scale – 18 items (1 to 5 score)
  • Factors related to base pathology
  • Factors dependent on surgical procedure
  • Factors dependent on patient’s condition
  • Specific factors related to COVID-19 disease

Step 3: Planning potential surgery schedules for the coming weeks

Based on Torin expertise and average procedure duration the Torin OptimalQ tool creates an initial surgery schedule in advance of the coming weeks:

  • Initial proposal of surgeries per OR and day
  • Upfront visibility of the coming weeks
  • Maximum reduction of waiting list
  • Critical resources and restrictions considered
  • Database of standard average time per surgical procedure

Step 4: Potential schedule of capacity input

OR availability and capacities, usage, restrictions etc. are merged with the surgery schedule in Torin OptimalQ to ensure a valid and ideal plan:

  • Capacity restrictions per OR
  • Availability time per OR and/or shift
  • Other specific conditions (e.g. emergency department priority, reserved for COVID-19)
  • Other special characteristics (e.g. Hybrid OR, robots)
  • Operating room to surgical department assignment

Step 5: Simulation scenarios for prioritized surgical planning

Based on the patient scoring, average durations, and capacities, Torin OptimalQ presents simulation scenarios for surgical prioritization planning:

  • Utilization rate per surgery department and OR
  • Reduction of waiting list regarding prioritization
  • Patients overcoming max waiting times
  • Remaining waiting list

Step 6: Proposal for the surgery schedule

The Torin OptimalQ tool provides a final proposal for a prioritized surgery schedule per OR, week, service, or discipline:

  • Estimated utilization per OR / day
  • Detailed list of surgeries per OR
  • Waiting list reduction and new list
  • Achievement of max. delay target levels

Take advantage of the complete Torin OR management solution

Efficient planning, management and optimization of your surgical department with Torin

Torin OptimalQ can easily be upgraded to our full Torin OR management solution that allows you to plan, manage and optimize the surgical flow for maximized resource utilization, enhanced coordination, and the best possible care for patients:

  • Increase OR utilization
  • Reduce time for OR coordination
  • Improve patient safety

 

Learn more about Torin

Want to learn more about Torin OptimalQ? Contact us.


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All references

  1. (2020), Elective surgery cancellations due to the COVID‐19 pandemic: global predictive modelling to inform surgical recovery plans. Br J Surg, 107: 1440-1449.

  2. Vivek N. Prachand, Ross Milner, Peter Angelos, Mitchell C. Posner, John J. Fung, Nishant Agrawal, Valluvan Jeevanandam, Jeffrey B. Matthews, Medically Necessary, Time-Sensitive Procedures: Scoring System to Ethically and Efficiently Manage Resource Scarcity and Provider Risk During the COVID-19 Pandemic, Journal of the American College of Surgeons, Volume 231, Issue 2, 2020, Pages 281-288, ISSN 1072-7515,